Board portals are extremely efficient ways to streamline meetings and assist directors focus on governance. But selecting the best one requires careful analysis. You must ensure that it meets all essential requirements like security meetings, meeting management, and collaboration.
It is vital to get the approval of your board members for a successful implementation. At the beginning, you must engage all people in the board, such as executive members, board members and IT personnel to explain the benefits of a paperless office, and to discuss any concerns or objections. Then, plan and conduct testing with a small number of users to make sure that the portal is easy to use and has the essential features.
Once it’s implemented, the board portal will cut down time for all users including chairpersons, directors, and company secretaries. This frees up their time to focus on planning for, organising and running efficient meetings. It will also improve decisions and improve the efficiency of follow-up activities. It will further support ESG goals by eliminating paper and the reduction of carbon footprints.
A good board portal combines documents into one central location and makes them easier to locate and use. The board portal allows directors to collaborate and add annotations to files. This facilitates the preparation of meetings, and also prevents sensitive information from getting lost in email chains. It will show future meetings, as with other items needed for preparation. This will ensure that your board has the most current information. It should complex business transactions also offer the task management feature to keep on top of any tasks that have been assigned.