Board members can take on much of the governance process using general board meeting software. One of the key features is the ability to record meetings and preparing detailed voting reports and obtaining electronic signatures. Some portals allow video conferencing to make meetings more interactive.
In addition to meeting management the general board software should incorporate features that facilitate easy document sharing and collaboration. This will increase the efficiency of directors and board participation, both of which are critical cornerstones for good governance. It is important to determine if the platform can support a wide range of file formats. This can reduce directors from having to manually forward emails with attachments and create multiple copies of the same file.
The software should allow the use of annotations and highlight tools. These can help to highlight important parts of the documents and ensure that everyone in attendance at a meeting https://boardmanagers.blog/formal-meeting-agenda-outline-simple-template/ understands what is being discussed. It’s also important that the software permits attendees to prove their arguments or bring up any issues that they might face by using specific sections from the documents at issue. This saves time during the meeting by giving attendees the option of using specific passages from the documents in question.
The software should offer versions that are optimized for desktops as well as tablet and mobile. This allows all board members to access information and plan meetings, regardless of their location or the device they are using. Some solutions also provide print-friendly format options for those who prefer to use paper or who are unable to work on screens for long durations.